(Dansk version)

Versioning enables you to store, track, and restore documents as they are changed. To view previous versions of the document, right-click the document and select Versions from the context menu. Alternatively, you can click Versions on the ribbon bar.

The Versions dialog box is displayed. Here you can track all versions of your document, like when and how it was updated and by whom, etc. The version marked in red means that the version of the document is physically not available, thus, you cannot operate with this version.

This icon next to the version means that this is a draft version of the document.

This icon next to the version means that the document has been published.

<aside> ⚠️ Please note:

• Draft and published versions are assigned in different ways. Published versions are always given whole numbers, e.g. 1.0, 2.0. In contrast, draft versions are given decimal numbers incrementally, e.g. 1.1, 1.2.
• From DocuNote version 7.0 the Documents settings (136) “Default option in check-in dialog box” also affects the “Upload new version” dialog box in DocuNote Web. </aside>

When selecting the version you have the following options:

• “Roll back” can be done on locked documents with one click, If user have permission for “Unlock Documents and Cases” and “Roll back” (Roles & Perm. - Organizational roles ) Please note:
• Don’t work if Parent case is locked.
• The document remains unlocked afterwards.* | | Upload new version | Creates a new version of the document. | | Delete version history* | Deletes all document versions and makes the latest document version either a publish (1.0) or a draft (0.1) version. |

*Deleting version history

If your team makes many changes to its files, the version history can grow long. Storing many versions can occupy a lot of space on the server and make it harder to see important changes in the version history. If you don't want to keep any previous versions, you can delete them all at once. Note, once deleted, the document versions cannot be recovered later.

To delete all previous document versions:

1. Click Delete version history on the menu.
2. Decide whether you want to keep the version number or reset it.
3. Enter the word DELETE in the box at the bottom. Note, the input is not case sensitive.
4. Click OK.

When done, only the latest version of the document is preserved. If it was a "published" version, the document will take 1.0 version number. If it was a "draft" version, the document will take 0.1 version number, respectively.

<aside> ⚠️ Please note:

• You cannot delete version history if the document is checked out by any user at the moment. If this is the case, the Delete version history button appears dimmed on the menu.
• Please mind, deleting version history requires a corresponding permission to be set up by administrator (Roles & Perm. - Organizational roles). </aside>

<aside> 💡 Tip:

• You can access a specific document version using the direct link in the following format: .../dnwe.document/[DocNumber]/X.X , where X.X is the number of document version.

</aside>