Merging fields for Agenda templates - Agenda (Adm.)

Overview

The tables below provide a reference on merge fields used in specific agenda templates.

Merge fields should be added to the .docx template as merge fields like document properties for the regular merge.

DocuNote supports custom properties of MS merge fields (e.g., text before, text after, lowercase, uppercase).

<aside> ⚠️ Please note:

To keep the formatting of the final agenda document consistent, use consistent formatting across all of your agenda templates.
When in the 'meeting mode', pasting formatted text into the decisions editor can alter the formatting of your document in a way that is unpredictable.
It is recommended that you paste the text in decision editor without formatting or simply type it in. </aside>

Agenda template

This template holds the overall design of what the agenda includes. The default template includes a front page with committee and meeting properties, the TOC, and the agenda items. This template also supports the footer and the header in the document.

Merge field	Description
«meeting_type»	Inserts the agenda/minutes/agenda suppl label. Text is taken from the committees template properties according to the status of the meeting:
Meeting status; Use label
Meeting created; [Not relevant]
Agenda locked; Agenda label
Appendix locked; Agenda supplement label
Meeting started; Agenda label or Agenda supplement label depending on which tab you click Generate PDF
Meeting ended; Agenda label or Agenda supplement label depending on which tab you click Generate PDF
Minutes locked ; Minutes label
Meeting cancelled; [Not relevant]
«committee_name »	Inserts the name of the committee.
« meeting_title»	Inserts the title of the meeting.
« meeting_location»	Inserts the location of the meeting.
«meeting_weekday »	Inserts the week day format of the meeting (e.g. Tuesday 1. September 2016) based on the meeting date found on the meeting's properties. Format is taken from the Committee properties>Settings>Weekday format.
«meeting_date »	Inserts the date of the meeting (e.g. 24 September 2016) which is found on the meeting's properties. Format is taken from Committee properties>Settings>Date format.
«meeting_hours »	Inserts the time of the meeting (start hours) which is found in the meeting's properties. Format is taken from Committee properties>Settings>Hours format.
«meeting_remarks»	Inserts remarks to the particular meeting.
«TOC »	Inserts the table of contents. Table of contents should contain all agenda items in the agenda (created by the tag {meeting_agenda_items}).
«meeting_agenda_items »	Inserts agenda items and decisions according to the items in the agenda. The design of an agenda item is defined in the “Agenda_item" template for agenda item.
«meeting_closed »	Inserts the time of the meeting was ended. Format is taken from Committee properties>Settings>Hours format.
«meeting_attendees_absent »	Inserts the list of registered attendees (divided by comma + space) with status 'absent'.
«meeting_attendees_apologies »	Inserts the list of registered attendees (divided by comma + space) with status 'apologies'.
«meeting_attendees_absent_apologies »	Inserts the list of registered attendees (divided by comma + space) with status 'apologies' or 'absent'.
«meeting_attendees_present_members »	Inserts the list of member attendees (divided by comma + space) with status 'present'.
«meeting_attendees_present_guests »	Inserts the list of guest attendees (divided by comma + space) with status 'present'.
«meeting_attendees_present »	Inserts the list of all registered attendees (divided by comma + space) with status 'present'.
« committee_members»	Inserts the list of all members of the committee (divided by comma + space).
«committee_members_table »	Inserts the list of all members of the committee (one per line in a table).
«committee_members_function_table »	Inserts the list of all members with function of the committee (one per line in a table).
«meeting_agenda_version »	Inserts the current version of the agenda/agenda supl/minutes.

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Agenda item template

This template holds the specific design of an agenda item. The design is used to insert each agenda item into the Agenda template. This template does not support the footer and the header.

Merge field	Description
«agenda_item_index_number»	Inserts the index number of the agenda item from the actual meeting.
«agenda_item_case_number»	Inserts the number of the related case for the agenda item (if the item is related to a case).
«agenda_item_title»	Inserts the agenda item's document title.
«agenda_item_type»	Inserts whether the agenda item is open, closed, double closed. A label from the committees template setup is used.
«agenda_item_responsible»	Inserts the content of the agenda item's "Responsible" field.
«agenda_item_content»	Inserts the content from the agenda items Word document content.
«agenda_item_attachments»	Inserts names (and document extensions) of the documents attached to the agenda item, one per line. Also, inserts a link to each attachment.
«meeting_attendees_absent»	Inserts the list of registered attendees (divided by comma + space) with status 'absent'.
«meeting_attendees_apologies»	Inserts the list of registered attendees (divided by comma + space) with status 'apologies'.
«meeting_attendees_present»	Inserts the list of registered attendees (divided by comma + space) with status 'present'.
«agenda_item_decision_content»	If the minutes on the meeting have been locked, then the meeting has status ‘Minutes’ and then this field should insert the content of the decision.
«agenda_item_responsible_initials»	Inserts initials of a responsible user.
«agenda_item_responsible_account»	Inserts account information of a responsible user.
«meeting_attendees_present_members »	Inserts the list of member attendees (divided by comma + space) with status 'present'.
«meeting_attendees_present_guests »	Inserts the list of guest attendees (divided by comma + space) with status 'present'.
«meeting_attendees_absent_apologies »	Inserts the list of registered attendees (divided by comma + space) with status 'apologies' or 'absent'.
« committee_members»	Inserts the list of all members of the committee (divided by comma + space).
«committee_members_table »	Inserts the list of all members of the committee (one per line in a table).
«committee_members_function_table »	Inserts the list of all members with function of the committee (one per line in a table).