When the meeting is ended, and you want to lock the final agenda document with minutes, navigate to the meeting, right-click it and select Lock minutes from the context menu.

In the Confirmation dialog box, mark one of the following checkboxes:

• Generate minutes - agenda minutes will be generated into PDF document.
• Journalize decisions made decisions will be archived without roll back option. The new version of document for each agenda item that originates in organisation will be created. The new version will contain decision in the end of a document.

Optionally you can check Publish to FirstAgenda and final version of the generated agenda will be published on FirstAgenda portal.

<aside> ⚠️ Please note:

• If you changed your mind, you can roll-back your changes and unlock the agenda minutes by right-clicking the meeting and selecting Unlock minutes from the context menu.
• Generated minutes will be named after the meeting name, meeting start date and time, and end time. </aside>

Meeting is moved to Completed if all following conditions are met:

• Meeting date < today
• Meeting status is "minutes locked"

<aside> ⚠️ Please Note:

• If meeting status has been changed to "minutes locked" and meeting date is today then the current meeting will be moved to Completed the next day. </aside>