Every committee should include members or stakeholders.

A member can be selected from the list of active DocuNote users.

Stakeholder can be added as a separate user or as a group. Stakeholders are not provided with the Agenda member functions and E-mail notification options.

To add member and stakeholders to the committee, on the committee's Properties form navigate to the Members tab and click Add member or Add stakeholder on the toolbar.

Provide each member or stakeholder with the access status for the agenda item. For more information, see Creating agenda items (1. 1. Dagsorden - Arbejde med dagsordenspunkter).

The following access statuses are available:

• Open - provides basic access for generated and published documents for internally published meetings within the particular committee.
• Closed - provides limited access for generated and published documents for internally published meetings within the particular committee.
• Double closed - provides full access for generated and published documents for internally published meetings within the particular committee.

<aside> 💡 Tip:

• It is possible to define locations for archiving the minutes of each access type on General tab. For more information, visit manual Creating new committee </aside>

<aside> ⚠️ Please note:

• Only users registered in DocuNote could be added as members. Stakeholder can be added as a user or group.

• To add members and stakeholders to the committee, one should have the 'Committee administrator' agenda role or the 'Agenda administrator' module role being activated.

• When adding members and stakeholders, you have the following options:

  • Function - lets you specify the functional role for committee member. To create a custom member function, see Agenda member functions
  • Permission roles - lets you specify the level of access for the agenda module by assigning the permission roles (Agenda roles) to the member/stakeholder.
  • Meeting access - lets you specify the level of access for the meeting (Open, Closed, Double closed). By default, the Open access level is activated for all members and stakeholders. Agenda items with this level of access will be published externally.

• If you make any changes on the members/stakeholders properties, then you must expect to wait up to 15 minutes before you can see the changes.

  

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