(Dansk version)

When the meeting has ended, and you want to lock the final agenda document with minutes, navigate to the meeting, right-click it and select Lock minutes from the context menu, or select Lock minutes from the Ribbonbar.

In the Confirmation dialog box, mark one or more of the following checkboxes:

• Generate minutes - agenda minutes will be generated into PDF document.

  <aside> 💡 Tip:

  • If journalization has not been completed, you can roll back your changes and unlock the agenda minutes by right-clicking the meeting and selecting Unlock minutes from the context menu.

  

  <aside> ⚠️

  Please note:

  • Unlocking the minutes will offer a rollback to Supplementary agenda locked or Created*,*** and not just unlock the minutes! </aside>

  </aside>

• Publish internally/externally

  • From DocuNote version 7.1, it is possible to publish internally without first adding a checkmark in Journalize.

• Journalize decisions

  • Decisions made will be archived without the possibility of rolling back. A new version of the document will be created for each agenda item originating from the organization. The new version will contain the decision at the end of the document.

• Publish to FirstAgenda

<aside> ⚠️

Please note:

• Generated minutes will be named after the meeting's name, the meeting's start date and time, as well as end time.
• If the meeting status has been changed to "minutes locked" and the meeting date is today, the current meeting will be moved to Completed the next day.
• A meeting is moved to Completed if all of the following conditions are met:
  • Meeting date < today
  • Meeting status is "minutes locked" </aside>