The Agenda system is equipped with an efficient permission system that allows you to make a full access control of the agenda system and each committee and its members.
First of all, an administrative module role should have a permission “Agenda administrator” (Dagsordenadministrator). It is located under the section “Agenda” (Dagsorden) in the module roles. This permission grants the overall configuration ability of the agenda system. It provides access for adding new committees as well as members and their roles. In that way, the Agenda administrator can pass over the committee administration to other users for each committee, by providing a committee member the “Committee administrator” role.
The Agenda system is installed with some predefined Agenda roles, which are setup under “Roles and Permissions” in the System configuration. The predefined Agenda roles are: Contributor, Member, Chairman, Secretary, Agenda Manager and Committee administrator. You can compare each role below as they are configured at installation time. In your system, they might have been modified and roles could be added or deleted. Each role has some permissions granted.
| Pre-defined permissions | Contributor | Member | Chairman | Secretary | Agenda manager | Committee administrator |
|---|---|---|---|---|---|---|
| Committee | ||||||
| Udvalg | ||||||
| View Committee | ||||||
| Se udvalg | X | X | X | X | X | |
| Committee administrator | ||||||
| Udvalgsadministrator | X | X | ||||
| Contributor | ||||||
| Bidragsyder | X | X | X | X | X | |
| Copy items to other committee | ||||||
| Kopier punkter til andent udvalg | X | X | ||||
| Draft | ||||||
| Klader | ||||||
| View draft folder | ||||||
| Se kladdefolder | X | X | X | X | ||
| Create/edit/view/delete own items | ||||||
| Opret/rediger/se/slet egne punkter | X | X | X | X | ||
| View others' items | ||||||
| Se andres punkter | X | X | ||||
| Edit others' items | ||||||
| Rediger andres punkter | ||||||
| Delete others' items | ||||||
| Slet andres punkter | ||||||
| Move own items | ||||||
| Flyt egne punkter | X | X | X | X | ||
| Move others' items | ||||||
| Flyt andres punkter | X | X | ||||
| Queue | ||||||
| Kø | ||||||
| View queue folder and own itemsSe kø-folder og egne punkter | X | X | ||||
| Create/edit/delete own items Opret/ret/slet egne punkter | X | |||||
| View others' items | ||||||
| Se andres punkter | X | X | ||||
| Edit others' items | ||||||
| Rediger andres punkter | X | |||||
| Delete others' items | ||||||
| Slet andres punkter | ||||||
| Move items | ||||||
| Flyt punkter | X | |||||
| Agenda | ||||||
| Dagsorden | ||||||
| View agenda folder | ||||||
| Se dagsordenfolder | X | X | X | |||
| Create/edit meetings | ||||||
| Opret/ret møder | X | X | ||||
| Agenda manager | ||||||
| Dagsordensamler | X | |||||
| Meeting manager | ||||||
| Mødeleder | X | X |
The individual permissions are described in the following table.
| Permission | Description |
|---|---|
| Committee | |
| Udvalg | |
| View Committee | |
| Udvalgsadministrator | Check module permission or view a committee in the agenda tree. |
| Check view committee in the agenda browser. | |
| These are permissions required to view published agendas or minutes. | |
| Committee administrator | |
| Udvalgsadministrator | Manage committee properties, members, roles, settings and external publish. |
| Contributor | |
| Bidragsyder | Contribute with items to the Queue from the Case system. This is the only permission required to be able to push items to the queue. |
| Copy items to other committee | |
| Kopier punkter til andent udvalg | Copy items to other Committee queue from draft or queue folder. |
| Draft | |
| Klader | |
| View draft folder | |
| Se kladdefolder | View draft folder (visibility) and access to own items. |
| Create/edit/view/delete own items | |
| Opret/rediger/se/slet egne punkter | Create item, edit, view and delete own items in the draft folder. |
| View others' items | |
| Se andres punkter | View others’ items in the draft folder (depending on permission to closed or double closed checkmarks on committee member, and the specific values on the items). |
| Edit others' items | |
| Rediger andres punkter | Edit others’ items in the draft folder, as well as property editing. |
| Delete others' items | |
| Slet andres punkter | Delete others’ items in the draft folder. |
| Move own items | |
| Flyt egne punkter | Move own items to the queue or other Committee’s draft/queue folder. |
| Move others' items | |
| Flyt andres punkter | Move others’ items to the queue or other Committee’s draft/queue folder. |
| Queue | |
| Kø | |
| View queue folder and own itemsSe kø-folder og egne punkter | View queue folder (visibility) and access to own agenda items. |
| Create/edit/delete own items Opret/ret/slet egne punkter | Create item, edit and delete own items in the queue folder. |
| View others' items | |
| Se andres punkter | View others’ items in the queue folder (depending on permission to closed or double closed checkmarks on committee member, and the specific values on the items). |
| Edit others' items | |
| Rediger andres punkter | Edit others’ items in the queue folder, as well as property editing. |
| Delete others' items | |
| Slet andres punkter | Delete others’ items in the queue folder. |
| Move items | |
| Flyt punkter | Move any item to other Committees draft/queue folder. Return items to draft folder (when origin from the draft folder). |
| Agenda | |
| Dagsorden | |
| View agenda folder | |
| Se dagsordenfolder | View agenda administration folder (visually) and meetings, but items are only displayed when “Agenda Manager” or “Meeting Manager” permission is granted. |
| Create/edit meetings | |
| Opret/ret møder | Create and edit meetings, update participants. |
| Agenda manager | |
| Dagsordensamler | View all items in meeting. |
| Return item from Queue folder to Case. | |
| Move items from Queue to Meeting. Sort items, get fixed, lock agenda, manage fixed items (access to fixed items folder). | |
| Meeting manager | |
| Mødeleder | View all items in meeting. Enter decisions, lock decisions, internal publish, external publish, unlock (roll back), transfer to outbox, see outbox and all items, edit in outbox, delete in outbox, transfer to other committee queue, add ad hoc items. |