Every committee should include members or stakeholders.
A member can be selected from the list of active DocuNote users.
Stakeholder can be added as a separate user or as a group. Stakeholders are not provided with the Agenda member functions and E-mail notification options.
To add member and stakeholders to the committee, on the committee's Properties form navigate to the Members tab and click Add member or Add stakeholder on the toolbar.
Provide each member or stakeholder with the access status for the agenda item. For more information, see Creating agenda items (Working with agenda items).
The following access statuses are available:
- Open - provides basic access for generated and published documents for internally published meetings within the particular committee.
- Closed - provides limited access for generated and published documents for internally published meetings within the particular committee.
- Double closed - provides full access for generated and published documents for internally published meetings within the particular committee.
<aside>
š” Tip:
- It is possible to define locations for archiving the minutes of each access type onĀ GeneralĀ tab. For more information, visit manualĀ Creating new committee
</aside>
<aside>
ā ļø Please note:
- Only users registered in DocuNote could be added as members. Stakeholder can be added as a user or group.
- To add members and stakeholders to the committee, one should have the 'Committee administrator' agenda role or the 'Agenda administrator' module role being activated.
- When adding members and stakeholders, you have the following options:
- FunctionĀ - lets you specify the functional role for committee member. To create a custom member function, seeĀ Agenda member functions
- Permission rolesĀ - lets you specify the level of access for the agenda module by assigning theĀ permission rolesĀ (Agenda roles) to the member/stakeholder.
- Meeting accessĀ - lets you specify the level of access for the meeting (Open, Closed, Double closed). By default, theĀ OpenĀ access level is activated for all members and stakeholders. Agenda items with this level of access will be published externally.
</aside>